At Koda Lighting, we are committed to maintaining the security of all Personal Information provided to us, whether by individuals with whom we do business, visitors to and users of our websites or otherwise. This Privacy Policy details how we collect, use and manage this Personal Information.

For the purposes of this Privacy Policy and applicable data protection and privacy laws:

“Personal Information” is defined as information and data, whether recorded in a material form or not, relating to an identified or identifiable natural person that is processed by or on behalf of Koda Lighting, whether or not by automated means; and

Koda Lighting is considered the “data controller” in respect of the Personal Information that it collects, uses and manages in connection with this Privacy Policy.

Whose information do we collect?

We collect Personal Information from a range of individuals in the context of our business activities, including:

• representatives of our suppliers and business partners;
• customers including specifiers, end users, designers and architects;
• logistics personnel and couriers;
• lighting industry representatives;
• users of the Koda Lighting website; and
• job applicants.

What information we collect and why we collect it

We collect Personal Information from you where it is relevant for our purposes as further detailed below.

Business use

Koda Lighting may collect a range of information in a business context, such as your name, gender, job title, email address, home address and other contact details, details of your business and other interests, experience and/or academic and professional qualifications, third party references, communications with you (including notes from meetings and telephone call recordings), feedback or survey responses that you provide to us, financial and payment information, and information collected from questionnaires and/or interviews.

Koda Lighting uses information collected from you for business-related purposes, including negotiating, concluding and performing contracts, managing business relationships, providing quotes and order confirmations, recruitment, managing accounts and records, communicating with you and third party contacts, security, legal and financial proceedings and debt administration.

Our website

When you use our website, Koda Lighting collects certain standard information that is sent by your browser to our website. This includes technical information, such as your IP address, browser type, operating system, language, time zone setting, access times and any referring website addresses.

We use this information to administer our website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes. Koda Lighting also collects certain information to provide users with a personalised experience when visiting our websites. Through the use of a ‘cookie’, we can record information about your visit to our website including the clickstream to, through and from our site (including date and time), the pages visited, page interaction information and methods used to browse away from the page. This information is used anonymously and in aggregate, and is collected and logged for statistical purposes. Through analysis of these records, Koda Lighting is able to provide an improved service when users revisit our websites. See below for further information on our use of cookies and related technologies.

Other than as stated in this Privacy Policy, no attempt is made to identify our website users or their browsing activities except:

• where a law enforcement agency exercises a warrant to inspect logs or any such information is otherwise required to be produced by Koda Lighting to authorities or regulators; or
• where Koda Lighting believes it is required to collect and produce relevant electronic documentation to fulfil its obligations to third parties, including statutory organisations under local law.

Access to other websites via hyperlink

Other websites that may be accessible via hyperlinks from the Koda Lighting website are owned and operated by third parties and are not subject to the Koda Lighting Privacy Policy. Koda Lighting has no control over the content of those websites. Please review the privacy policy of each individual website you access and assess whether the policy is satisfactory to you before you use the other websites.

Cookies & Related Technologies

Our website uses cookies. A cookie is a small text file that is placed on your computer or mobile device when you visit a website or use an app. Cookies collect information about users and their visit to the website or use of the app, such as their Internet protocol (IP) address, how they arrived at the website (for example, through a search engine or a link from another website) and how they navigate within the website or app. A cookie cannot read data from your hard disk or read cookie files created by other websites.

Koda Lighting uses cookies and other technologies to facilitate your internet sessions and use of our apps, offer you services according to your preferred settings, track use of our websites and apps and to compile statistics about activities carried out on our web sites and/or through our apps.

You may set up your web browser to block cookies or remove cookies stored from your computer or mobile device. However, if you do so, you may not be able to use certain features and functions of our websites and apps.

Providing Personal Information

At times, Koda Lighting may ask you to voluntarily supply Personal Information, such as your name, email address, location, telephone number and preferred means of communication, for purposes such as subscribing to Koda Lighting newsletters or requesting further information from us, including through the Quote form available on our website.

Where we ask you to voluntarily supply Personal Information we will use it to provide you with the information or services that you have requested from us.

Sensitive Personal Information

Sensitive Personal Information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, health or medical conditions, genetic or biometric information, sexual orientation, or criminal convictions and offences may be processed by Koda Lighting if such processing is necessary to comply with laws and regulations or where you provide this information voluntarily or otherwise consent for us to do so.

Email monitoring

Koda Lighting may monitor emails sent to and from its workforce, which may contain Personal Information relating to third parties. The information contained in such emails may be used for business-related purposes, for example when investigating incidents within Koda Lighting. Although we endeavour not to review the contents of personal emails, there may be occasions on which this is necessary, for example, to investigate a breach of security within Koda Lighting, or in the context of legal proceedings.

The legal basis for Koda Lighting processing your Personal Information

In order to comply with applicable data protection and privacy laws, Koda Lighting is required to set out the legal basis for the processing of your Personal Information. In accordance with the purposes for which we collect and use your Personal Information, as set out above, the legal basis for Koda Lighting processing your Personal Information will typically be one of the following:

• your consent;
• the performance of a contract that we have in place with you or other individuals;
• Koda Lighting or our third parties’ legitimate business interests; or
• compliance with our legal obligations.

Disclosure of the information we collect

Koda Lighting may share your Personal Information with people within the company who need to know that information for business or legal reasons, for example, in order to carry out an administrative function such as processing an invoice, or to direct a query that you have submitted to the relevant staff within Koda Lighting.

We may disclose your Personal Information to third parties including the authorities, Koda Lighting’s legal and financial advisors, suppliers of IT services and third parties engaged by Koda Lighting for the purpose of providing services requested by you; to protect any intellectual property rights in any materials displayed on or otherwise available from Koda Lighting’s website; for the purposes of seeking legal or other professional advice; to respond to a legal request or comply with a legal obligation; and to enforce Koda Lighting’s website Terms and Conditions of Use.

We may disclose your Personal Information to third parties in the event that we sell, buy or merge any business or assets, including to the prospective seller or buyer of such business or assets. 

Transfer of your Personal Information to other countries

Please note that any person to whom Koda Lighting may disclose your Personal Information under this Privacy Policy may be situated in a country other than your own and that such country may provide a lower level of data protection requirements than your own country. By agreeing to this Privacy Policy, you consent to the transfer of your Personal Information to a country other than your own.

Whenever we transfer Personal Information across borders, we take steps to put in place adequate safeguards to protect your Personal Information and to make sure it is treated in accordance with this Privacy Policy.

Retention of Personal Information

Koda Lighting’s aim is to keep your Personal Information for no longer than is necessary for regulatory or business reasons. The amount of time that records are kept for varies depending upon the type of Personal Information they contain.

Your rights in relation to your Personal Information

If you would like to access or obtain a copy (which may be in machine-readable form) of the Personal Information Koda Lighting holds about you, please get in touch with us using the contact details provided on our website.

Koda Lighting endeavours to ensure that the Personal Information it holds about you is complete, accurate and up to date. If you consider that your Personal Information is incomplete, inaccurate or out of date, you have the right to require us to correct it. In order to correct, erase or limit the processing of any of the Personal Information we hold about you, again please contact us via our website.

If you do not provide us with the information sought in the required fields we may be limited in our ability to provide you with services.

Complaints and Concerns

If you have a concern or complaint about how Koda Lighting has used your Personal Information, as a first step, you should raise this in writing with us, using the contact details available on our website.

If you are not satisfied with the handling of your concern or complaint by Koda Lighting, you can escalate this to your national Data Protection Authority.

Changes to this Privacy Policy and Contact

Any changes Koda Lighting may make to this Privacy Policy in the future will be posted on this page.

Questions, comments and requests regarding this Privacy Policy are welcomed and should be submitted via the contact details provided on our website.

Who we are

References to Koda Lighting in this Privacy Policy mean Koda Lighting Pty Ltd. of Unit 21/198-222 Young St, Waterloo 2017, NSW, Australia.